--- title: "AI Meeting Notetaker for Recruiters" description: "Record and transcribe Google Meet, Teams, Zoom and Slack calls. Transcripts sync to the right contact with AI summaries and client-ready notes." url: "https://www.leonar.app/features/ai-meeting-notetaker/" lang: "en" alternates: fr: "https://www.leonar.app/fr/features/ai-meeting-notetaker/" de: "https://www.leonar.app/de/features/ai-meeting-notetaker/" image: "https://www.leonar.app/og/features/ai-meeting-notetaker.png" tokens: 3305 --- 1. [Home](https://www.leonar.app/) 2. [Features](https://www.leonar.app/features/) 3. Meeting Recording & Transcription AI Meeting Notetaker for Recruiters # Every call recorded, transcribed and filed in your CRM. Stop splitting your attention between the conversation and your notes. The Leonar notetaker joins your Google Meet, Microsoft Teams, Zoom and Slack calls, records and transcribes the conversation, then attaches the transcript and an AI summary to the right contact in Leonar. It even detects whether you were talking to a candidate or a client and adapts the summary. When a client is waiting, ask the AI to turn the interview into a synthesis note in your own format, ready to send. Works with ## One bot for Google Meet, Teams, Zoom and Slack Your candidates and clients all have their preferred video tool. The Leonar notetaker joins calls on Google Meet, Microsoft Teams, Zoom and Slack, so every conversation is captured the same way no matter where it happens. The bot joins on time, records the audio, and produces a clean transcript with speaker labels a few minutes after the call ends. - Four platforms, one workflow: Google Meet, Microsoft Teams, Zoom and Slack calls are all recorded and transcribed the same way. - Accurate transcripts: Speaker-labeled, timestamped transcripts you can search and quote from later. - Pooled team minutes: Transcription minutes are pooled at workspace level, so the whole team shares the capacity. - No surprise bills: Overage is blocked by default. You always know what the add-on costs. ## Transcripts linked to the right contact, automatically This is where a recruiting notetaker beats a generic one. Leonar matches each call to the candidate or client in your CRM and attaches the transcript and an AI summary directly to their profile timeline. The AI detects whether the meeting was a candidate interview, a client call or an internal sync, and adapts the summary accordingly: expectations and availability for a candidate, requirements and priorities for a client. - Auto-matched to contacts: Transcripts and summaries land on the right candidate or client profile, with zero copy-paste. - Call type detection: The AI recognizes candidate interviews versus other meetings and writes the summary that fits. - Structured key points: Salary expectations, notice period, motivations and next steps extracted as clean summary points. - Shared team context: Anyone on the team with CRM access can read the call notes before picking up the relationship. ## Client-ready candidate notes in your own format After a candidate interview, your client expects a structured synthesis note, not a raw transcript. Ask the Leonar AI to turn the conversation into a candidate report that follows your own template: fit for the role, motivation, package, availability. What used to take 45 minutes of rewriting after every interview now takes seconds, and every note keeps your agency's format and tone. - Your template, applied: Define your synthesis note format once. The AI fills it from the transcript every time. - From call to client in minutes: Send a polished candidate report while the interview is still fresh, ahead of competing agencies. - Grounded in the conversation: Every statement in the note comes from what was actually said on the call. - Edit before sending: Review and adjust the draft in Leonar, then share it with your client. | Feature | Leonar Notetaker | Manual Note-Taking | | --- | --- | --- | | During the call | Fully focused on the candidate | Typing notes while listening | | After the call | Transcript + AI summary on the profile | 30 minutes of rewriting from memory | | CRM sync | Auto-linked to the right contact | Copy-paste into the ATS, often skipped | | Client notes | Generated in your format in seconds | 45 minutes of formatting per candidate | | Coverage | Meet, Teams, Zoom and Slack | Depends on who remembered to take notes | ## Built for Recruiters Who Need Speed ### For Agency Owners & Boutique Firms Send clients a structured synthesis note hours after each interview, not days. The AI drafts the report in your agency's format from the actual conversation, so your shortlists look sharper and your team spends interview debrief time on the next search instead of on formatting. ### For In-House Talent Acquisition Teams Keep hiring managers aligned without extra sync meetings. Every screening call produces a summary on the candidate profile that anyone on the team can read. Handovers stop losing context, and debriefs start from what was actually said instead of what someone remembered. ### For Executive Search Consultants Long-cycle mandates live on details captured months ago. With every call transcribed and summarized on the contact timeline, you can pick up a conversation from last quarter with full context, and produce the in-depth candidate reports your clients expect in a fraction of the time. ## Related articles - ![Best AI recruiting tools compared for sourcing, screening, and hiring in 2026](https://www.leonar.app/_astro/ai-recruiting-tools.BqkMZerd_Z21Fmk2.webp) AI & Automation ### [13 Best AI Recruiting Tools in 2026 (Tested & Ranked)](https://www.leonar.app/blog/ai-recruiting-tools/) - ![How to use ChatGPT for recruiting ?](https://www.leonar.app/_astro/how-to-use-chatgpt-for-recruiting.CkUDSLcW_ZGF6AP.webp) AI & Automation ### [How to Use ChatGPT for Recruiting (2026)](https://www.leonar.app/blog/how-to-use-chatgpt-for-recruiting/) - ![How AI is transforming executive search for retained search consultants](https://www.leonar.app/_astro/ai-transforming-executive-search.DgE9HVN5_Z1RiDPI.webp) AI & Automation ### [How AI Is Transforming Executive Search](https://www.leonar.app/blog/ai-transforming-executive-search/) ## Put a notetaker on your next call Record, transcribe and summarize every candidate and client conversation, straight into your CRM. ## Discover other useful features ### [Candidate Relationship Management](https://www.leonar.app/features/candidate-relationship-management/) Candidate relationship management is the practice of nurturing your candidate pool between roles, not just during them. Leonar gives recruiters a purpose-built workspace to track every candidate touchpoint over years: previous applicants, sourced profiles, silver medalists, and warm leads. Every interaction across email, LinkedIn, and phone is captured in a unified timeline, and the talent database becomes a proprietary asset that compounds with every placement. For the broader recruiting CRM that also covers client deals and mandate execution, see our recruiting CRM pillar. Learn more ### [Unified Inbox](https://www.leonar.app/features/centralized-inbox/) Centralize every conversation from Email, LinkedIn, and SMS into a single, shared inbox to speed up responsiveness and collaboration. Recruiters spend an average of 13 hours per week switching between messaging platforms, losing context and missing critical candidate replies. Leonar's unified inbox brings LinkedIn messages, emails, WhatsApp, and SMS into one streamlined view, with real-time synchronization across all channels. Every message is automatically linked to the corresponding candidate profile, so you always have full context before replying. Learn more ### [AI Recruiting](https://www.leonar.app/features/ai-recruiting/) Enhance your outreach with AI-generated messages that feel personal. Boost engagement and build relationships efficiently without wasting time. Learn more ### [ATS & Resume Parsing](https://www.leonar.app/features/ats-for-headhunters/) Turn your candidate database into a proprietary goldmine. Parse resumes instantly, manage talent pools, and track every placement in one unified view. 93% of recruiting professionals report improved hiring outcomes after adopting an ATS, and for agencies in particular, a well-structured candidate database is the difference between starting every search from scratch and having a competitive advantage. Leonar's ATS is designed specifically for recruiting agencies, headhunters, and executive search firms, with resume parsing, talent pool management, job tracking, and client relationship features all built into one platform. Learn more ### [Pipeline Analytics](https://www.leonar.app/features/pipeline-analytics/) Want to optimize your recruiting and sales strategies? With Leonar Analytics, analyze your funnel, and measure conversion rates across every stage. Most recruiting teams operate without data visibility, relying on gut feeling to make hiring decisions. Leonar changes this by tracking every metric that matters: time-to-hire, cost-per-hire, source effectiveness, team productivity, and conversion rates at each pipeline stage. Real-time dashboards replace end-of-month spreadsheet exercises, giving you the insights to optimize your process continuously. Learn more ### [SMS & WhatsApp Recruiting](https://www.leonar.app/features/whatsapp-recruiting/) Add text messaging to your outreach sequences. SMS and WhatsApp deliver 98% open rates, reaching candidates on the channels they actually check. Integrated directly into your Leonar workflow. The average person takes 90 seconds to respond to a text versus 90 minutes for an email, and 75% of millennials prefer texting over phone calls. Companies using text recruiting are 4x more likely to see candidates respond within the first two minutes and experience a 48% improvement in candidate experience. Leonar brings WhatsApp and SMS into your existing outreach sequences as first-class channels, with the same automation, personalization, and tracking you rely on for email and LinkedIn. Learn more ### [Multi-channel Outreach](https://www.leonar.app/features/linkedin-email-automation/) Orchestrate automated campaigns across Email, LinkedIn, and SMS to engage hard-to-reach talent 3x faster. Personalize at scale without losing the human touch. Multi-channel outreach drives 24% higher ROI than single-channel efforts, and top-performing campaigns integrate 2 to 3 touchpoints across different channels to increase familiarity and trust. Leonar lets you build sequences of 8 to 14 touchpoints over 10 to 21 days, with conditional logic that pauses the sequence the moment a candidate replies on any channel. Learn more ### [Talent Sourcing Database](https://www.leonar.app/features/leonar-source/) Stop fishing in the same pond as everyone else. Unlock a global database of 870M+ profiles across multiple sources, not just LinkedIn. AI-filtered, contact-verified, and ready to engage. Run team-wide searches through a single connected Recruiter seat: the lead sourcer's authorized connection powers the whole team. Learn more ### [Sales CRM](https://www.leonar.app/features/sales-crm/) A simple, visual sales pipeline to track deals, manage client relationships, and automate business development outreach in one place. Most recruiting agencies run their candidate work and their client work in separate tools, creating data silos and manual double-entry. Leonar unifies both sides of your business in one platform: the same powerful outreach engine you use for candidate engagement powers your client acquisition, and deal tracking sits right alongside your recruiting pipeline. This gives you a complete picture of your business, from prospect to placement to payment. Learn more FAQ ## Frequently asked questions ### Which video call platforms does the Leonar notetaker support? The Leonar notetaker bot can join calls on Google Meet, Microsoft Teams, Zoom and Slack. It records the conversation and delivers a speaker-labeled transcript a few minutes after the call ends, whichever platform the meeting happens on. ### How does the transcript get linked to the right candidate in my CRM? Leonar matches each call to the corresponding contact and attaches the transcript and an AI summary directly to their profile timeline. There is no manual copy-paste: the notes are already on the candidate or client record when the call ends. ### Does the AI know the difference between a candidate interview and a client call? Yes. The AI detects whether the meeting was a candidate interview, a client conversation or another type of meeting, and adapts the summary accordingly. A candidate summary highlights expectations, notice period and motivations, while a client summary focuses on requirements and priorities. ### Can I generate a synthesis note to send to my client after an interview? Yes. You can ask the AI to turn the interview transcript into a candidate report that follows your own template, with sections like fit for the role, motivation, package and availability. You review the draft in Leonar and send it to your client in minutes instead of rewriting notes for 45 minutes. ### How is the meeting transcription add-on priced? Call transcription is an optional add-on available on every main Leonar plan. The Basic tier includes 900 minutes per user per month and the Unlimited tier includes 6,000 minutes fair use. Minutes are pooled across the workspace and overage is blocked by default, so there is no surprise bill.