11 Best ATS CRM Software for Recruiting Agencies in 2026

Running a recruiting or staffing agency means juggling two critical workflows at once. You need to manage incoming job applications and candidate pipelines (the ATS side), while simultaneously nurturing client relationships, sourcing passive talent, and running outreach campaigns (the CRM side).

For years, agencies were forced to use separate tools for each function. But in 2026, the best recruiting platforms combine both into a single system, giving you one source of truth for candidates, clients, and placements.

This guide breaks down the 11 best ATS CRM software solutions built specifically for recruiting and staffing agencies. We’ll cover pricing, key features, pros and cons, and help you decide which platform fits your agency’s size, budget, and workflow.

What is an ATS CRM?

Before diving into the comparison, let’s clarify what we mean by ATS CRM and why the distinction matters.

ATS Definition

An ATS (Applicant Tracking System) is software designed to manage the inbound recruiting process. It handles everything from posting job openings and collecting applications to tracking candidates through your hiring pipeline and scheduling interviews.

Think of an ATS as your system of record for all active job orders. It organizes applications, parses resumes, sends automated emails to candidates, and keeps your hiring team aligned with shared notes and scorecards. For a detailed comparison of ATS platforms designed specifically for staffing agencies, see our guide to the best applicant tracking systems for staffing agencies.

CRM Definition

A CRM (Customer Relationship Management) for recruitment focuses on outbound activities. Instead of waiting for candidates to apply, a recruitment CRM helps you proactively source talent from LinkedIn, build relationships with passive candidates, and run multi-channel outreach sequences (email, InMail, SMS, WhatsApp).

For staffing agencies, CRM functionality also extends to client management. You can track every conversation with hiring managers, manage contract terms, and forecast placements across your client portfolio.

What is the difference between ATS & CRM?

The core difference comes down to inbound versus outbound.

An ATS is reactive. It manages candidates who have already expressed interest by applying to your job postings. It excels at organizing high application volumes, screening resumes, and moving applicants through structured interview stages.

A CRM is proactive. It’s built for sourcing and relationship-building. You use it to find passive candidates who aren’t actively looking, nurture them over weeks or months, and stay top-of-mind until they’re ready to make a move. For agencies, the CRM also manages client relationships and business development.

Many modern platforms blur this line by offering both ATS and CRM capabilities under one roof. This is what we call an ATS CRM hybrid. If you want a deeper analysis of when to use each, check out our guide on ATS or CRM, what is the best software for recruitment.

Why recruiting and staffing agencies need ATS / CRM

Staffing agencies face unique pressures that make an integrated ATS CRM essential.

First, you’re managing two distinct customer types at once (candidates and clients), each with their own lifecycle and touchpoints. A platform that only tracks candidates but ignores client relationships forces you to juggle multiple tools and duplicate data entry.

Second, agencies live and die by speed-to-placement. When a client calls with an urgent role, you need instant access to your entire talent pool, complete contact history, and the ability to launch outreach campaigns within minutes. Separate systems create friction and slow you down.

Third, profit margins in staffing are tight. Paying for multiple licenses across different platforms eats into your bottom line. An all-in-one ATS CRM reduces software costs while improving data quality (no more syncing issues or conflicting records).

Finally, compliance and reporting matter. Staffing agencies need audit trails, candidate consent tracking, and detailed analytics on time-to-fill, placement rates, and revenue per recruiter. When your ATS and CRM share a database, reporting becomes dramatically simpler and more accurate.

Quick comparison: 11 best ATS CRM tools for recruiting agencies

The 11 Best ATS & CRM in 2026

1. Leonar

Leonar is built for modern recruiting agencies that run LinkedIn-first sourcing strategies. Unlike traditional ATS platforms that were designed in the pre-social media era, Leonar starts with LinkedIn automation and multichannel outreach, then adds ATS workflow management on top.

This makes Leonar ideal for agencies that proactively hunt candidates rather than relying on job board applications. If your team spends more time on LinkedIn Recruiter, Sales Navigator, or Recruiter Lite than on posting jobs, Leonar is designed for your workflow.

What it’s best for: Agencies that prioritize sourcing passive talent through LinkedIn and need AI-driven automation for outreach at scale.

Key features:

• Native LinkedIn automation for connection requests, InMail, and messages
• AI-powered candidate sourcing and matching
• Multichannel sequences (LinkedIn, email, WhatsApp)
• Built-in ATS for managing candidates through placement
• Chrome extension for importing candidates from any source
• Team collaboration and shared pipelines
• Client management and placement tracking
• Analytics on outreach performance and conversion rates

Pros:

✅ Seamless LinkedIn integration (works with Recruiter, Sales Nav, and Lite)

✅ AI helps craft personalized messages at scale

✅ Combines sourcing, CRM, and ATS in one interface

✅ Modern, intuitive UX designed for recruiters

✅ Responsive support team

Cons:

❌ Newer player compared to legacy platforms like Bullhorn

❌ Best suited for LinkedIn-heavy workflows (less ideal if you rely mainly on job boards)

Pricing: Starts at $89 per user per month (billed annually) for the Starter plan. Professional plan at $129/user/month includes advanced AI features, analytics, and API access. 14-day free trial available.

Why choose Leonar? If your agency’s competitive advantage is speed and personalization in outreach, Leonar gives you the automation and AI tools to scale without losing the human touch. It’s particularly strong for agencies recruiting in competitive tech, sales, and executive search markets where passive sourcing is essential.

2. Loxo

Loxo positions itself as a talent intelligence platform rather than just an ATS CRM. It combines traditional recruiting software with AI-powered candidate discovery, helping you uncover talent from billions of public profiles across the web.

Loxo’s differentiator is its AI matching engine. Instead of manually searching LinkedIn or job boards, you describe the role and Loxo surfaces ranked candidates from its database, along with contact information and predicted fit scores.

What it’s best for: Agencies that want AI to do the heavy lifting in candidate discovery and want access to a massive talent database beyond LinkedIn.

Key features:

• AI-driven candidate sourcing from public web profiles
• Built-in email finder and phone number lookup
• Automated outreach sequences
• Full ATS with pipeline management
• Chrome extension for one-click imports
• Calendar sync and interview scheduling
• Mobile app for recruiting on the go

Pros:

✅ AI candidate matching saves hours of manual searching

✅ Combines sourcing, outreach, and ATS in one system

✅ Strong contact data enrichment

✅ Modern interface with fast performance

Cons:

❌ Higher price point compared to basic ATS tools

❌ AI matching works best for common roles (less effective for niche specialties)

❌ Learning curve for new users unfamiliar with talent intelligence platforms

Pricing: Starts around $119 per user per month. Custom pricing for larger teams.

Why choose Loxo? If your agency fills high-volume roles where speed matters more than deep specialization (think sales reps, customer success, junior developers), Loxo’s AI can dramatically reduce time-to-fill by automating the top-of-funnel sourcing work.

For more context on Loxo’s position in the market, see our analysis of Loxo alternatives.

3. RecruiterFlow

RecruiterFlow is designed specifically for small to mid-sized recruiting agencies that want an affordable, all-in-one system without enterprise complexity. It combines ATS, CRM, and automation features in a clean, easy-to-navigate interface.

RecruiterFlow’s strength is its balance of power and simplicity. You get advanced features like custom workflows and email automation, but the platform never feels overwhelming. This makes onboarding new recruiters fast and reduces training time.

What it’s best for: Growing agencies (5-50 recruiters) that need a full-featured ATS CRM without paying enterprise-level prices.

Key features:

• Combined ATS and recruitment CRM
• Chrome extension for LinkedIn and job board imports
• Email sequencing and templates
• Kanban-style pipeline management
• Client portal for hiring managers
• Reporting and analytics dashboards
• Integrations with Gmail, Outlook, Zapier

Pros:

✅ Affordable pricing with transparent tiers

✅ Quick setup (can be running in hours)

✅ Good balance of features without bloat

✅ Responsive customer support

Cons:

❌ Limited advanced automation compared to Loxo or Bullhorn

❌ Smaller integration library than enterprise platforms

❌ Reporting could be more customizable

Pricing: Starts at $99 per user per month. 14-day free trial available.

Why choose RecruiterFlow? If you’re a boutique or growing agency that’s outgrown spreadsheets but isn’t ready for Bullhorn’s complexity and price tag, RecruiterFlow offers the best price-to-feature ratio in the market.

4. Bullhorn

Bullhorn is the 800-pound gorilla of staffing agency software. It’s been around since 1999 and dominates the enterprise staffing market, particularly in North America and the UK.

Bullhorn is built for agencies that operate at scale (think 50+ recruiters, thousands of active placements per year). It handles complex workflows like multi-step approval chains, compliance tracking across jurisdictions, and deep integrations with payroll, background check, and onboarding systems.

What it’s best for: Large staffing agencies and multi-branch operations that need enterprise-grade features and compliance tools.

Key features:

• Full ATS and CRM in one platform
• Bullhorn Automation for email sequences and nurture campaigns
• Back-office tools (invoicing, timesheets, payroll integration)
• Compliance tracking (right-to-work, certifications, background checks)
• Mobile app for field recruiters
• Marketplace with 200+ pre-built integrations
• Custom reporting and analytics

Pros:

✅ Industry standard for large staffing firms

✅ Extremely robust feature set

✅ Strong compliance and back-office tools

✅ Large partner ecosystem and integration marketplace

Cons:

❌ High cost (often $1,200 to $6,000+ per user per year)

❌ Steep learning curve and complex UX

❌ Overkill for small agencies (under 10 recruiters)

❌ Customization often requires paid professional services

Pricing: Custom pricing based on agency size, modules, and user count. Typically ranges from $1,200 to $6,000 per user per year.

Why choose Bullhorn? If you’re running a multi-office staffing operation with complex compliance needs and require deep integration with payroll and back-office systems, Bullhorn is the safe, proven choice. Just be prepared for the cost and complexity.

If Bullhorn feels too heavy or expensive for your needs, our guide to Bullhorn alternatives covers lighter, more modern options.

5. Zoho Recruit

Zoho Recruit is part of the broader Zoho ecosystem of business software. If your agency already uses Zoho CRM, Zoho Books, or Zoho Analytics, Zoho Recruit offers seamless integration and a familiar interface.

Zoho Recruit is a solid mid-tier option that covers both staffing agencies and corporate recruiting teams. It won’t wow you with cutting-edge AI, but it reliably handles all the core ATS and CRM workflows at a price that’s hard to beat.

What it’s best for: Cost-conscious agencies, especially those already invested in the Zoho ecosystem.

Key features:

• ATS for job posting, resume parsing, and candidate tracking
• CRM for client and candidate relationship management
• Chrome extension for importing candidates
• Email templates and basic automation
• Resume parsing and candidate matching
• Custom fields and workflows
• Integration with Zoho suite and third-party tools

Pros:

✅ Very affordable (starts at $25/user/month)

✅ Free plan available for small teams

✅ Deep integration with Zoho ecosystem

✅ Good mobile app

Cons:

❌ User interface feels dated compared to newer platforms

❌ Limited AI and automation features

❌ Reporting is basic on lower tiers

❌ Customer support can be slow

Pricing: Free plan for up to 1 user. Paid plans start at $25 per user per month.

Why choose Zoho Recruit? If budget is your primary constraint and you don’t need bleeding-edge features, Zoho Recruit delivers solid core functionality at an unbeatable price. It’s particularly attractive if you’re already a Zoho customer and want everything under one vendor umbrella.

6. RecruitCRM

RecruitCRM is designed for small to medium staffing agencies that want an intuitive, feature-rich platform without the enterprise price tag. It combines ATS and CRM capabilities with a strong focus on ease of use and transparent pricing.

RecruitCRM has earned positive reviews for its customer support and onboarding process. The team offers hands-on training and responds quickly to questions, making it a good choice for agencies transitioning from spreadsheets or legacy systems.

What it’s best for: Small to mid-sized agencies (under 50 recruiters) looking for a user-friendly, affordable ATS CRM with strong support.

Key features:

• Combined ATS and recruitment CRM
• Chrome extension for LinkedIn candidate imports
• Email sequencing and templates
• Resume parsing with AI-powered matching
• Boolean search and advanced filters
• Kanban pipeline view
• GPT-4 integration for job descriptions and outreach messages
• Reporting and analytics

Pros:

✅ Unlimited free trial (no credit card required)

✅ Transparent pricing with no hidden fees

✅ GPT-4 features included in all plans

✅ Excellent customer support and onboarding

✅ Clean, modern interface

Cons:

❌ Limited to two candidate matches per search in lower tiers

❌ No built-in video interviewing

❌ Fewer integrations compared to enterprise platforms

Pricing:

• Pro plan: €95 per user per month
• Business plan: €135 per user per month
• Enterprise plan: €150 per user per month (billed annually)

Why choose RecruitCRM? If you value transparent pricing, responsive support, and a modern interface over having every possible feature, RecruitCRM is an excellent mid-market choice. The unlimited free trial lets you test-drive the platform risk-free.

7. Vincere

Vincere is a cloud-based ATS CRM built specifically for recruitment agencies operating across multiple countries and regions. It excels at handling complex compliance requirements, multi-currency billing, and localized workflows.

Vincere is particularly popular among UK, European, and Asia-Pacific agencies that need to manage different employment laws, data privacy regulations (like GDPR), and language requirements within a single platform.

What it’s best for: International staffing agencies with offices in multiple countries or regions.

Key features:

• Multi-language and multi-currency support
• GDPR and compliance tools built-in
• Full ATS and CRM functionality
• Automated workflows and email sequences
• Client portal for hiring managers
• Robust reporting and analytics
• Mobile app for recruiters on the go
• Integration marketplace

Pros:

✅ Strong international compliance features

✅ Clean, modern interface

✅ Good mobile experience

✅ Regular product updates

Cons:

❌ Custom pricing (no transparent tiers)

❌ Can be expensive for smaller agencies

❌ Some features require higher-tier plans

Pricing: Custom pricing based on agency size and required features. Contact for a demo and quote.

Why choose Vincere? If you’re running a multi-country operation and need a single platform that handles different currencies, languages, and compliance regimes, Vincere is purpose-built for this complexity. Smaller, single-market agencies will likely find better value elsewhere.

8. JobAdder

JobAdder is a popular choice among Australian, New Zealand, and UK-based recruiting agencies. It’s known for its strong job board integrations, making it easy to distribute postings and pull applications from dozens of local and international job sites.

JobAdder takes a pragmatic approach: it doesn’t try to reinvent recruiting software, but instead focuses on making the everyday tasks (posting jobs, tracking candidates, managing clients) as smooth and efficient as possible.

What it’s best for: Agencies in Australia, NZ, and UK markets that rely heavily on job board advertising.

Key features:

• Job multi-posting to 200+ job boards
• ATS with customizable pipelines
• CRM for client and candidate management
• Automated workflows and email campaigns
• Resume parsing and candidate matching
• Video interviewing integration
• Reporting and analytics
• Native integrations with SEEK, Indeed, LinkedIn

Pros:

✅ Excellent job board integrations for APAC and UK markets

✅ User-friendly interface

✅ Good customer support with local teams

✅ Regular feature updates

Cons:

❌ Less feature-rich than Bullhorn for enterprise needs

❌ Pricing can add up with add-on modules

❌ Reporting is less customizable than some competitors

Pricing: Starts around $99 per user per month. Custom pricing for larger teams. 14-day free trial available.

Why choose JobAdder? If your agency’s core strategy revolves around posting jobs to multiple boards and managing high application volumes, JobAdder’s integrations and workflow automation make it a strong regional choice, particularly in Australia and the UK.

9. Tracker RMS

Tracker RMS is a comprehensive recruitment platform specifically designed for UK recruitment agencies. It combines ATS, CRM, and back-office functionality (invoicing, timesheets, compliance) into a single system, making it a true end-to-end solution for agencies that need to manage the full candidate-to-placement lifecycle.

Unlike platforms that focus purely on recruiting, Tracker RMS understands that staffing agencies need to manage contracts, timesheets, and invoicing alongside candidate pipelines. This makes it particularly strong for agencies doing contract or temporary placements where back-office administration is critical.

What it’s best for: UK-based recruitment agencies (especially those handling contract placements) that need ATS, CRM, and back-office tools in one platform.

Key features:

• Combined ATS and CRM in one system
• Back-office tools (invoicing, timesheets, expenses)
• Compliance management (right-to-work, GDPR, AWR)
• Multi-currency and multi-language support
• Integrated job board posting
• Candidate and client portals
• Business intelligence and reporting
• Mobile app for recruiters on the go
• API for custom integrations

Pros:

✅ True all-in-one platform (recruiting + back office)

✅ Strong compliance features for UK market

✅ Designed specifically for recruitment agencies

✅ Handles both permanent and contract placements

✅ Regular updates and active development

Cons:

❌ Primarily focused on UK market (less ideal for US agencies)

❌ Can feel complex for very small teams (under 5 recruiters)

❌ Pricing scales up quickly with team growth

❌ Learning curve for new users unfamiliar with comprehensive systems

Pricing: Starts from £75 per user per month. Pricing varies based on modules selected and team size. Demo and trial available.

Why choose Tracker RMS? If you’re a UK recruitment agency doing significant contract or temporary placements and need a single platform that handles everything from sourcing to invoicing, Tracker RMS eliminates the need for multiple systems. It’s particularly valuable for agencies that prioritize compliance and need robust back-office capabilities alongside standard ATS/CRM features.

10. Manatal

Manatal is a cloud-based ATS CRM that brings AI-powered recruiting features to agencies at an exceptionally affordable price point. It’s designed to make intelligent candidate screening and sourcing accessible to small and mid-sized agencies without enterprise budgets.

Manatal’s standout feature is its AI recommendation engine, which automatically scores and ranks candidates based on job requirements. The platform also includes a Chrome extension for pulling LinkedIn profiles directly into your pipeline, making it easy to build talent pools from social media.

What it’s best for: Budget-conscious agencies that want AI-powered features without paying enterprise prices.

Key features:

• AI-powered candidate recommendations and scoring
• Chrome extension for LinkedIn profile imports
• Kanban-style pipeline management with drag-and-drop
• Boolean search and advanced filtering
• Automated job posting to multiple boards
• Career page builder
• Email templates and automation
• Collaboration tools for hiring teams
• Mobile app for recruiting on the go

Pros:

✅ Extremely affordable starting at $15/user/month

✅ AI features included in all plans

✅ Easy-to-use interface with minimal learning curve

✅ 14-day free trial to test before committing

✅ Good integration with job boards and social platforms

Cons:

❌ AI works best with English-language profiles

❌ Limited customization compared to enterprise platforms

❌ Smaller integration library than established players

❌ Reporting features are basic on lower tiers

Pricing: Starts at $15 per user per month (billed annually). Professional plan at $55/user/month includes more advanced features. 14-day free trial available.

Why choose Manatal? If you’re a small to mid-sized agency looking to add AI-powered candidate matching and screening to your workflow without breaking the bank, Manatal delivers impressive value. It’s particularly strong for agencies recruiting in competitive markets where speed and efficiency in screening matter more than deep customization.

11. Crelate

Crelate rounds out our list as a solid, no-frills option for boutique recruiting agencies. It combines ATS and CRM functionality in a straightforward interface that prioritizes ease of use over cutting-edge features.

Crelate won’t win awards for innovation, but it reliably handles the core recruiting workflows without overwhelming new users. For small agencies (under 10 recruiters) that value simplicity and quick onboarding, Crelate delivers excellent value.

What it’s best for: Boutique agencies and solo recruiters who want a simple, affordable ATS CRM without a steep learning curve.

Key features:

• Combined ATS and CRM
• Chrome extension for importing candidates
• Email integration with Gmail and Outlook
• Pipeline management with drag-and-drop
• Job posting and application tracking
• Basic reporting and analytics
• Mobile app

Pros:

✅ Very easy to learn and use

✅ Affordable pricing starting at $75/user/month

✅ Quick setup (can start recruiting same day)

✅ Good for small teams

Cons:

❌ Limited advanced features (no AI, basic automation)

❌ Smaller integration library

❌ Reporting is fairly basic

Pricing: Starts at $75 per user per month. 14-day free trial available.

Why choose Crelate? If you’re a solo recruiter or small boutique agency that doesn’t need enterprise features and wants to keep software costs low, Crelate gets the job done without unnecessary complexity. It’s the recruiting software equivalent of a reliable Honda Civic: not flashy, but dependable.

Which ATS CRM is right for your recruiting agency?

Choosing the right platform comes down to your agency’s size, recruiting model, and priorities.

If you’re a small boutique agency (1-10 recruiters): Leonar is an excellent choice if your sourcing strategy centers on LinkedIn and multichannel outreach. For more traditional recruiting workflows with AI-powered features on a budget, Manatal offers exceptional value. RecruiterFlow, Crelate, or Zoho Recruit are also solid choices offering core functionality at affordable prices without overwhelming you with enterprise features you don’t need.

If you’re a growing mid-market agency (10-50 recruiters): Consider Leonar, RecruiterFlow, or RecruitCRM. These platforms scale well, offer modern features like AI and automation, and won’t break the bank as you add team members.

If you’re an enterprise staffing firm (50+ recruiters): Bullhorn remains the industry standard for good reason. Its depth of features, compliance tools, and integration ecosystem are hard to match. Vincere is also worth considering if you operate across multiple countries.

If LinkedIn sourcing is your primary strategy: Leonar is purpose-built for this workflow. Its LinkedIn integrations and outreach automation will save your team hours every week.

If you’re a UK agency with contract placements: Tracker RMS provides the most comprehensive solution, combining ATS, CRM, and back-office tools (invoicing, timesheets, compliance) in one platform.

If budget is your top constraint: Manatal and Zoho Recruit offer the best value for money. Manatal brings AI-powered features starting at just $15/user/month, while Zoho Recruit’s free tier works for solo recruiters or tiny teams.

No matter which platform you choose, remember that the best ATS CRM is the one your team will actually use. Prioritize ease of adoption, training resources, and customer support alongside features and pricing.

The recruiting software landscape continues to evolve rapidly, with AI, automation, and integration capabilities improving every year. The platforms covered in this guide represent the current state of the art for recruiting agencies in 2026, but keep an eye on emerging players and new features from existing vendors.

Ready to modernize your recruiting tech stack? Start with a shortlist of 2-3 platforms that match your agency profile, request demos, and involve your team in the evaluation. The right ATS CRM will transform how you work, improve placement rates, and give you back time to focus on what matters most: building relationships with great candidates and clients.