ATS & CRM for Recruiting Agencies
The all-in-one platform built for staffing agencies
ATS, CRM, AI sourcing, and multi-channel outreach in a single workspace. Manage clients, candidates, and placements without juggling five different tools.
Trusted by industry leaders
Why agencies choose Leonar over other ATS and CRM tools
Sourcing and outreach built in, not bolted on
Most ATS platforms stop at tracking applicants. Leonar is the first ATS and CRM that includes AI sourcing across 870M+ profiles and multi-channel outreach (Email, LinkedIn, SMS, WhatsApp) in one platform. No add-ons, no extra subscriptions.
The first ATS CRM built for AI agents
Leonar is the first recruiting platform designed from the ground up for AI. Connect AI assistants like Claude or ChatGPT through our MCP server to source candidates, manage pipelines, and launch outreach sequences using natural language.
We handle your migration, start to finish
Switching from Bullhorn, Vincere, or another ATS? Send us your data and our team takes care of everything: candidates, jobs, notes, pipeline history. No technical effort on your side, zero downtime.
Built for agencies that source and engage at scale
Leonar is designed for agencies where sourcing and candidate outreach are the core of daily work. AI shortlisting, automated multi-channel sequences, and a CRM that tracks every interaction across every mandate.
Agency recruiting is broken
Too many tools, zero visibility
Your ATS doesn't do outreach. Your outreach tool doesn't sync with your CRM. You spend more time switching tabs than actually recruiting.
Clients can't see the pipeline
Clients want real-time updates on their roles. You're stuck sending manual spreadsheets and status emails instead of recruiting.
Scaling means more chaos
Every new recruiter multiplies the complexity. Onboarding takes weeks, processes break, and data lives in silos.
ATS and CRM, finally in one place
Manage jobs, candidates, and client relationships from a single platform. Kanban pipelines with client context, activity tracking, and placement management. No more juggling separate tools.
Source and engage at scale
AI-powered sourcing across 870M+ profiles combined with multi-channel sequences. Find the right candidates and reach out via Email, LinkedIn, and SMS, all automated.
Personalized intro based on latest project...
Connection request with custom note...
Value-driven follow-up with case study...
Give clients real-time pipeline visibility
A personalized portal where clients review shortlisted candidates, leave feedback, and track progress. No more status emails or spreadsheet updates.
Client feedback: "Great background, let's schedule an interview."
Leonar replaces your entire agency tech stack
See how an all-in-one platform compares to juggling separate tools.
| Feature | Leonar | Typical ATS | Typical CRM |
|---|---|---|---|
| Applicant tracking (ATS) | Included | Included | Not included |
| Recruiting CRM | Included | Limited | Included |
| AI sourcing (870M+ profiles) | Included | Not included | Not included |
| Multi-channel outreach | Included | Not included | Add-on |
| Client portal | Included | Limited | Not included |
| AI agent integration (MCP) | Included | Not included | Not included |
| Full migration service | Included | Not included | Not included |
| Sales CRM for business dev | Included | Not included | Limited |
"Source 30 Java developers in Munich for the TechCorp mandate"
"Launch the follow-up sequence for all candidates who haven't replied in a week"
"Show me pipeline conversion rates across all active mandates"
Let AI agents handle the repetitive work
Connect AI assistants like Claude or ChatGPT directly to your Leonar workspace. Your AI agent can source candidates across your client mandates, launch outreach sequences, and update pipelines while your recruiters focus on closing placements and building client relationships.
Connect AI agents to your agency recruiting CRMEnterprise-grade security. GDPR compliant. You control what your AI agent can access.
Switching from another ATS? We handle the migration for you
Our team migrates your entire database: candidates, jobs, notes, tags, pipeline history, and attachments. You send us the data, we take care of the rest. Most migrations are completed within a week, with zero downtime for your team. Migration is free for simple data models, and up to $500 for advanced structures.
Export your data
Download a CSV or database export from your current ATS. We accept exports from Bullhorn, Vincere, Recruit CRM, JobAdder, and more.
Send it to us
Share your files with our migration team. We review the data structure, map fields, and handle deduplication.
Start recruiting
Your candidates, jobs, and history appear in Leonar. Your team picks up where they left off, with no learning curve.
Why recruiting agencies need a combined ATS and CRM
Recruiting agencies operate in a fundamentally different way from in-house talent teams. An in-house recruiter serves one employer. An agency recruiter serves two customers at once: the client company that pays the placement fee, and the candidate who needs to trust the agency enough to make a career move. This dual-customer dynamic creates operational complexity that standalone tools simply cannot handle.
A traditional ATS tracks applications and manages job postings. It works well for inbound hiring, where candidates apply to published roles. But agencies rarely sit and wait for applications. They proactively source passive candidates on LinkedIn, build talent pools across industries, and re-engage candidates from past placements for new mandates. An ATS alone leaves the entire sourcing and outreach workflow uncovered.
A standalone CRM fills the gap partially. It manages candidate relationships and tracks conversations over time. But without applicant tracking, it cannot handle the end-to-end placement workflow: posting jobs to boards, managing interview stages with clients, tracking fees, or generating compliance reports. The result is that most agencies end up stitching together three, four, or five separate tools: an ATS for job management, a CRM or spreadsheet for candidate tracking, a LinkedIn plugin for sourcing, an email tool for outreach sequences, and a shared drive for client updates. Each tool has its own login, its own data silo, and its own monthly invoice.
A combined ATS and CRM eliminates this fragmentation. When sourcing, outreach, candidate management, and client collaboration live in one platform, recruiters spend their time on placements instead of switching tabs. Every candidate interaction, from the first LinkedIn connection to the signed offer letter, is tracked in a single timeline. Recruiters can see which mandates are progressing, which candidates are engaged across multiple clients, and which outreach sequences are converting.
For agencies that bill by placement, speed matters directly to revenue. Every day a role stays open is a day a competitor might fill it first. A unified platform shortens the time from mandate to placement by removing the friction between sourcing, qualifying, and presenting candidates to clients.
What to look for in an ATS CRM for your recruiting agency
Not every ATS and CRM platform is built for agencies. Many were designed for in-house corporate teams and retrofitted with agency features as an afterthought. When evaluating an ATS CRM for your recruiting agency, these are the criteria that matter most.
LinkedIn integration depth
Recruiting agencies live on LinkedIn. The platform you choose should connect natively with LinkedIn Recruiter, Sales Navigator, and Recruiter Lite. Look for a tool that lets you import candidate profiles directly from LinkedIn into your CRM, enrich them with verified contact data (email, phone), and track all LinkedIn messaging alongside your email outreach. A superficial integration that only pulls names and job titles is not enough for serious agency recruiting.
Multi-channel outreach automation
The best candidates rarely respond to a single cold email. Agencies that consistently fill roles use multi-channel sequences: an initial LinkedIn connection request, followed by an email, then a follow-up message, then potentially SMS or WhatsApp. Your ATS CRM should let you build these sequences visually, schedule them, and track open rates, reply rates, and conversions at every step. Manual outreach does not scale when you are working on dozens of mandates simultaneously.
Client collaboration features
Your clients want visibility into your progress. A client portal where they can review shortlisted candidates, leave feedback, and track pipeline stages in real time eliminates the back-and-forth of status emails and spreadsheet updates. Agencies that provide this level of transparency close more retainers and build longer client relationships.
Placement and fee tracking
An agency ATS must track the entire placement lifecycle: from initial client brief to candidate presentation, interview scheduling, offer management, and placement confirmation. The system should calculate placement fees automatically and generate reports that show revenue by client, recruiter, and time period. If you need a separate spreadsheet for financial reporting, the tool was not built for agencies.
Candidate database and AI sourcing
Over time, your agency builds its most valuable asset: a proprietary candidate database. The right ATS CRM should make this database searchable, filterable, and enrichable. Boolean search, AI-powered matching, tags, notes, and activity history should all work together so that when a new mandate arrives, you can check your existing talent pool before sourcing externally. A platform with built-in AI sourcing across 870M+ profiles lets you combine internal database search with external talent discovery in a single workflow.
Migration support
Switching platforms is the biggest barrier to adopting a better ATS CRM. Look for a vendor that offers a managed migration service where their team imports your candidates, jobs, notes, tags, pipeline history, and attachments from your current platform. Whether you are coming from Bullhorn, Vincere, Recruit CRM, or JobAdder, the migration should be handled for you. If the vendor expects you to do the technical migration yourself, that is a red flag. See our guide on the best ATS CRM platforms for recruiting agencies for a detailed comparison, or read about the differences between ATS and CRM software if you are still evaluating your options.
They love Leonar
“An all-in-1 tool, essential for nowadays' recruiters. It supports us in finding the perfect candidates and even became a selling argument to our clients.”
“Leonar is a real time-saver: I've cut my sourcing time from 5 days a week down to 2. Having a tool that automatically handles follow-ups lets me focus on what actually moves the needle.”
“All our hiring managers are using Leonar. Before using Leonar, we were highly dependent on external recruiting agencies. Since then, we have made amazing hires and divided our hiring costs by 2.”
Frequently asked questions
Can Leonar replace our current ATS?
Yes. Leonar includes a full-featured ATS with job management, kanban pipelines, candidate tracking, and placement management, purpose-built for agencies.
How does the client portal work?
Each client gets a personalized portal where they can review shortlisted candidates, leave feedback, and track the progress of their roles in real time. You control what they see.
How many recruiters can use Leonar?
Leonar scales with your team. Starter plans include 1 user, Pro supports up to 10, and Enterprise offers unlimited seats with dedicated onboarding.
Can I import our existing candidate database?
Absolutely. We support bulk CSV import and can migrate data from most major ATS platforms. Our team helps with migration for Enterprise customers.
What outreach channels are available?
You can build automated sequences combining Email, LinkedIn (connection requests, InMails, messages), SMS, and WhatsApp, all from one interface.
What is the difference between an ATS and a CRM in recruiting?
An ATS (Applicant Tracking System) manages job postings, applications, and candidate pipelines. A CRM (Candidate Relationship Management) tracks long-term relationships with candidates and clients, including past interactions, notes, and engagement history. Leonar combines both into one platform so agencies can track active applications and nurture passive talent without switching between tools.
How much does Leonar cost for recruiting agencies?
Leonar offers a free plan with basic CRM access. Paid plans start at $109/user/month (Starter) and $159/user/month (Professional) with AI sourcing, multi-channel outreach, and full ATS/CRM features. Enterprise pricing is available for larger teams. All paid plans include a 14-day free trial with no credit card required.
Do I need technical skills to migrate to Leonar?
Not at all. Our team handles the entire migration for you. Export your data from your current ATS (CSV or database export), send it to us, and we take care of field mapping, deduplication, and import. Most migrations are completed within a week.
Can I connect AI assistants like ChatGPT or Claude to Leonar?
Yes. Leonar is the first ATS and CRM built for AI agents. Our MCP (Model Context Protocol) server lets AI assistants connect directly to your recruiting data. Your AI agent can source candidates, update pipelines, launch outreach, and pull analytics using natural language. Setup takes minutes, no coding required.
How does Leonar compare to Bullhorn or Recruit CRM?
Unlike Bullhorn or Recruit CRM, Leonar includes AI sourcing from 870M+ profiles and multi-channel outreach (Email, LinkedIn, SMS, WhatsApp) natively in the platform. You do not need separate sourcing tools or outreach add-ons. Leonar is also the only ATS CRM with a built-in MCP server for connecting AI agents, and we offer a full migration service at no extra cost.
Does Leonar work with LinkedIn Recruiter, Sales Navigator, and Recruiter Lite?
Yes. Leonar connects natively with LinkedIn Recruiter, LinkedIn Recruiter Lite, and Sales Navigator. You can import candidate profiles directly from any LinkedIn product into your CRM, enrich them with verified email addresses and phone numbers, and track all LinkedIn messaging alongside your email outreach in a unified inbox. Leonar also supports automated LinkedIn connection requests and InMail sequences.
How long does it take to onboard a recruiting team on Leonar?
Most agency teams are fully operational within one week. The onboarding process includes a guided setup call, data migration from your previous ATS (handled by our team), and a training session for your recruiters. Leonar is designed to feel familiar if you have used any CRM or ATS before, so the learning curve is minimal. Starter and Pro plans include onboarding support at no extra cost.
Guides for recruiting agencies choosing an ATS and CRM
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Join 400+ recruiting teams already using Leonar to source, engage and hire faster.
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