Recruitment agency software: ATS & CRM in one platform

Leonar adapts to the way each desk works. You set your own pipeline stages per role, add custom fields for the data your desk tracks (rates, notice, visa status: 12 field types to choose from), and tag roles by desk or sector. Perm desks get a clear view of every live job and every candidate at interview. Search firms running retained assignments can follow long shortlists and client feedback in the same place; see our page for executive search firms.

For contract desks, Leonar covers the recruiting side: sourcing, outreach, shortlists and client relationships. It does not run timesheets or payroll. If your contract business depends on a back-office tool for that, keep it, and use Leonar for the recruiting work around it.

Business development is half of agency life, so the CRM sits at the centre of Leonar. Each client company has its contacts, its open jobs, its notes and its deals. A deal holds an amount, an expected close date, a probability and a status. You can run several deal pipelines, for example one for retained searches and one for contingent roles, and view them as a board or a table.

Deal analytics show expected revenue by stage and by consultant. Workspace analytics add pipeline metrics and leaderboards, so a manager sees which desks are busy and which need new roles. More detail on the client CRM for staffing and recruiting agencies.

Sequences combine email, SMS, WhatsApp, calls and tasks, with delays, conditions and A/B tests on each step. Email, SMS and WhatsApp steps run automatically from each consultant’s connected accounts. Calls and manual tasks appear in To Do, where the consultant works through them and marks them done. You can add up to 500 contacts to a sequence at a time.

Personalisation goes beyond first names. AI variables let you write a short prompt for one line of the message, and Leonar writes that line for each recipient when the message goes out, with a fallback value so nothing breaks. Replies from email, WhatsApp and SMS arrive in one inbox, with voice notes you can record from your desktop. Gmail and Microsoft 365 email sync natively, and five VoIP tools are built in for calls and texts: Aircall, Allo, JustCall, RingCentral and Twilio. See multichannel sequences for recruiters.

Sending CVs by email and chasing feedback by phone wastes days on every role. In Leonar, you share a role’s pipeline with the client through a portal with its own login. Hiring managers see the role’s pipeline and leave feedback on each candidate. You add or revoke access at any time, and an audit log records who opened what. Read more about the client portal for agency recruiters.

Switch on the ATS module in your settings to get a careers page, an embeddable jobs widget and an applications inbox. Each application can get an AI review: a score out of 100, a recommendation, and a score for each criterion of the role. Job multiposting reaches partner job boards, Indeed included, and applications come back into Leonar. Details on job multiposting and the ATS module for agencies.